Useful Student Employee Reports
You can use the following reports to verify the current system end date and supervisor for your active student employees.
1. Leading Insight Through Empowerment (LITE) HCM Reports
The following LITE reports can be used to pull relevant information. To navigate to these reports, go to https://lite.gatech.edu/home, then select the “HCM tab” and report tiles.
- Student Employment Report: To identify department where a specific student is working and number of hours/FTE (accessible by Provisioned Initiators)
- OneUSG HR Ad-Hoc Report: Current snapshot of core HR data (employee class, employee data, job data, job status, pay group, compensation, employment dates, personal data)
- Future Dated Termination: Also includes employees who have already terminated
- Report To: Provides position number, job title, and who the employee reports to
- Employee ID Crosswalk: Search by GTID, legacy ID, or Employee ID
Helpful tip: Check to see that you’re connected to VPN before accessing reports.
2. Direct Hire eRequest Unit Report
Practitioners with role-based access will have the option to see the status of Direct Hire eRequests they’ve submitted by viewing the Direct Hire eRequest Unit Report in the Administrative Services portal (login required). This report provides a comprehensive overview of Direct Hire eRequests submitted to the Administrative Services Center (ASC) and can be used to see where hires are in the compliance process.
The knowledge article linked below is intended to provide an overview of how to access the report as well as definitions for each of the states an eRequest could be in.
Click here for the Direct Hire eRequest Unit Report knowledge article.
3. Student Combo Code Query in OneUSG
The Student Combo Code (030_HR_ACTIVE_STUDENT_COMBO_CD) query in OneUSG provides information on ACTIVE student employees such as employee ID, hire date, term date, and more. This query pulls real-time data into one easy to manage report. To navigate to this report, log in to OneUSG Connect and use the following steps included in the link.
Helpful tip: When you run the Student Combo Code query for the first time, add it to “favorites” to access it easier the next time that you need it.