Updates to Employee Onboarding and I-9 Verification Process

  • Author By agauker6
  • Publication date November 13, 2024
  • Categories: News
Employee works with ASC member to complete in-person I-9 verification process.

Updates to Employee Onboarding and I-9 Verification Process

The Administrative Services Center (ASC) has partnered with the Office of Information Technology (OIT) and campus partners to streamline the employee eligibility verification process. The goal is to ensure compliance with federal law while significantly enhancing the onboarding experience for new employees.  

As of Nov. 17, all new employees must complete the onboarding paperwork and I-9 verification process (Form I-9 Sections 1 and 2) before their employment start date.   

Onboarding paperwork and I-9 verification are required for:  

  • Employees hired as faculty, staff, or student employees at Georgia Tech for the first time. 
  • Employees who have not worked, logged time, or received a paycheck at Georgia Tech in the past two years. 
  • Employees who were previously hired at Georgia Tech in a different employee type (e.g., previously hired as a student employee but now rehired as a staff employee). 

Employees hired as affiliates only need to complete the online employee documents and are not required to complete I-9 verification. 

I-9 Verification Appointments 

To support this change, the ASC will continue to provide three options for I-9 verification appointments. 

  • Employees  in the metro Atlanta area will be instructed to schedule an in-person appointment at the ASC (500 Tech Parkway). They may also visit the ASC for a walk-up appointment Monday through Friday from 8:30 a.m. to 4:30 p.m. 
  • Employees who work remotely outside of the metro Atlanta area can schedule a virtual appointment with the ASC. 
  • Employees who work remotely outside of the metro Atlanta area can call the ASC to request a College and University Professional Association (CUPA) Consortium appointment.  

During the I-9 verification appointment, employees will be asked to present original, unexpired documents to prove eligibility to work in the United States. A list of acceptable documents can be found on the Onboarding Identification Requirements webpage. 

We ask that hiring managers and HR representatives share these options with newly hired employees and ensure they provide the necessary documentation to the ASC before they begin work. More information about scheduling appointments can be found on the Onboarding Paperwork and I-9 Verification Process webpage. 

Benefits for the Georgia Tech Community 

  • Warm Welcome for New Employees: New employees can enjoy a smooth and stress-free first day, allowing them to feel welcomed and ready to dive into their new roles with confidence. 
  • Access to Technology and Systems: Employees will have timely access to necessary technology and systems. 
  • Full Engagement in Orientation: With administrative tasks out of the way, new employees can fully participate in their department’s orientation. They will have additional time to understand their roles and responsibilities, meet their colleagues, and get acquainted with the Georgia Tech community. 

The ASC appreciates the Georgia Tech community’s cooperation in upholding these standards and ensuring that Georgia Tech is compliant with federal laws and regulations. 

Questions? 

  • Call the ASC at 404.385.1111.